[DATE, ex. Wednesday, June 11, 1998]
 

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith], 

[SENDER FIRM NAME, ex. Carter Industries] is accepting bids for [PRODUCT(S) / SERVICE(S) AND REQUESTED DELIVERY DATE, ex. the following products for immediate delivery:

2 A34 model commercial compressors
300 yards of 4 1/2" A34-compatible tubing]

We request that you submit a bid, including credit terms and any other relevant information by [DATE, ex. June 20, 1998]. [MENTION METHOD OF SUBMISSION, ex. Please send all correspondence to: 

Jill Jones

Carter Industries
1242 John Street
Suite 145
Anycity, Anystate 65433] 

{You may reach me at XXX-XXXX if you require additional information.}  I look forward to receiving your bid.

Sincerely, 

[YOUR NAME, ex. Jill Jones]